Agency Disclosure Notice
OMB Control Number:
0701-0160, Aircraft and Personnel Automated Clearance System (APACS)OMB Expiration Date:
09/30/2027The public reporting burden for this collection of information, 0701-0160, is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or burden reduction suggestions to the Department of Defense, Washington Headquarters Services, at whs.mc-alex.esd.mbx.dd-dod-information-collections@mail.mil. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.
Privacy Act Statement
Authority:
10 U.S.C. 7013, Secretary of the Army; 10 U.S.C. 8013, Secretary of the Navy; 10 U.S.C. 9013, Secretary of the Air Force; 22 U.S.C. 4801, Findings and purpose; 22 U.S.C. 4802, Responsibility of Secretary of State; and 22 U.S.C. 4805, Cooperation of other Federal Agencies; Public Law 99-399, Omnibus Diplomatic Security and Antiterrorism Act of 1986; Department of Defense Directive 4500.54E, DoW Foreign Clearance Program; DoW Directive 5400.11, Privacy Program; NIST.SP.800-53r4, Security and Privacy Controls for Federal Information Systems and Organizations; Privacy Act of 1974.
Purpose:
This system is a web-based application operated by the U.S. Air Force due to the Secretary of the Air Force being designated as the Department of War (DoW) Executive Agent for the DoW Foreign Clearance Program. It is designed to aid DoW mission planners, aircraft operators and DoW personnel in meeting host nation aircraft diplomatic and personnel travel clearance requirements outlined in the DoW Foreign Clearance Guide. APACS provides requesting, approving, and monitoring organizations (i.e., country clearance approvers at U.S. Embassies, Geographical Combatant Commands (GCC) theater clearance approvers, and Office of the Secretary of Defense (OSD) special area clearance approvers) access to a common, centralized, and secure database that contains all the information required to process/approve foreign travel clearances.
Routine Use:
- To the appropriate Federal, State, local, territorial, tribal, foreign, or international law enforcement authority or other appropriate entity where a record, either alone or in conjunction with other information, indicates a violation or potential violation of law, whether criminal, civil, or regulatory in nature.
- To any component of the Department of Justice for the purpose of representing the DoW, or its components, officers, employees, or members in pending or potential litigation to which the record is pertinent.
- In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body or official, when the DoW or other Agency representing the DoW determines that the records are relevant and necessary to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.
- To the National Archives and Records Administration for the purpose of records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906.
- To a Member of Congress or staff acting upon the Member's behalf when the Member or staff requests the information on behalf of, and at the request of, the individual who is the subject of the record.
- To appropriate agencies, entities, and persons when (1) the DoW suspects or has confirmed that there has been a breach of the system of records; (2) the DoW has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the DoW (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the DoW's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.
- To another Federal agency or Federal entity, when the DoW determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.
- To contractors, grantees, experts, consultants, students, and others performing or working on a contract , service, grant, cooperative agreement, or other assignment for the federal government when necessary to accomplish an agency function related to this system of records.
- To appropriate Federal, state, local, territorial, tribal, foreign, or international agencies for the purpose of counterintelligence activities. This routine use complies with U.S. law or Executive Order, or for the purpose of executing or enforcing laws designed to protect the national security or homeland security of the United States, including those relating to the sharing of records or information concerning terrorism, homeland security, or law enforcement.
- To a domestic or foreign entity entering into a public-private partnership with the Defense POW/MIA Accounting Agency (DPAA). This routine use complies with 10 U.S.C. 1501a, when DPAA determines such disclosure is necessary to the performance of services DPAA agrees shall be performed by the partner.
Disclosure:
User disclosure of PII is voluntary. However, failure to furnish the requested information may result in denial of aircraft and/or personnel travel clearance requests.